Accounts Payable Coordinator

Accounting | Leeds | Part Time | Permanent

Since our beginnings at Dr. Oetker, we have been breaking new ground. With pizza, cake, and desserts, as well as digital platforms and services – quality and an innovative spirit set us apart.

What awaits you? It's up to you! At. Dr. Oetker, you can actively shape the future – both yours and ours. We want to be part of something bigger. Don't you?

JOIN THE TASTE.

YOUR RESPONSIBILITIES

Great news! We have a fantastic opportunity for an Accounts Payable Co-ordinator to join our Finance Team. This is a part-time role offering 30 hours per week which can be worked over 4 or 5 days, we’re happy to discuss suitable arrangements with the successful candidate.

We are looking for a detail-oriented individual to ensure the accuracy and efficiency of our Accounts Payable operations. Collaboration with other departments is a must in this role, whether it’s answering process queries or leading a Q&A session on our expenses system, you will interact with colleagues across the UK in-person and online.

The key responsibilities of this role include:

• Invoice Processing: Manage high-volume (150+ per day) and value processing of supplier invoices in an accurate and timely manner on SAP software. Efficiently answer queries with suppliers and colleagues in relation to invoices.
• Verification and Reconciliation: Manually verify and reconcile supplier statements received by email against the vendor account in SAP, to maintain accurate financial records.
• Weekly Payment Runs: Ensure prompt and accurate payments to global vendors in local currencies each week, ensuring payments are made on time to maintain strong supplier relationships.
• Reporting: Compile and send key reports such as VAT returns, aged creditors. Compile and send parked items report to all employees to ensure queries are dealt with effectively to ensure invoices are paid on time.
• Expenses: Process employee expenses on a weekly basis via the Concur system, and ensure policy and VAT regulation compliance.
• Purchase Ledger Maintenance: Maintain accurate records within the purchase ledger;
  • Monitor the shared inbox daily, which can involve up to 100 emails per day.
  • Transfer invoices from email on to SAP Image (invoice verifying system).
  • Respond to invoice/expense queries from colleagues.
  • Set up new vendors on the system.
  • Follow process so that purchase orders can be made.
• Collaboration: Work closely with other departments to ensure seamless financial operations.

As a global, family run business our culture is really important to us. All of our employees are inspired and motivated to create a competitive advantage in the market place for our customers and consumers, whilst having fun at the same time!

A career at Dr. Oetker will provide you with:   

• A fantastic opportunity to learn and develop within a collaborative and supportive environment.
• A challenging yet motivating role. 
• Opportunities to learn and develop new skills. 

WHAT YOU BRING

• Proven experience in Accounts Payable or a similar role, or working towards an AAT qualification.
• You must have prior experience using SAP or similar finance software.
• Knowledge of Excel (including the ability to use vlookup formulae & pivot tables) is beneficial, but full training will be given as required.
• Excellent communication and interpersonal skills cross-departmentally, with the ability to communicate complex Finance-based concepts to other teams.
• Strong attention to detail and accuracy in managing financial records.
• Ability to resolve discrepancies and handle financial data with confidentiality.
• Strong organisational skills and the ability to manage multiple tasks.

The role is based from our Leeds Head Office (Thorpe Park, Leeds) and we are currently working to a hybrid working model where 2/3 days per week are based from home. You need to be able to commute to our Leeds Head Office, Leyland Production site and other external locations for face to face collaboration and to meet business requirements. Due to the operational requirement of payment run processing, Wednesday’s must be worked from the office on a regular basis where possible.

WHAT WE OFFER

The Accounts Payable Co-ordinator role offers a competitive salary alongside many other benefits including;

• Hybrid working pattern (minimum of 2 days a week office based)
• 27 days annual leave plus bank holidays
• Flexi-time scheme with flexible start/finish times
• Free life assurance 4x annual salary
• Enhanced Company Sick Pay
• Salary sacrifice pension scheme (3% employee contributions, 6% employer contributions)
• Private health care provided by Bupa (single cover)
• Health Care Cash Plan Scheme (provided by Bupa)
• Annual healthy heart MOT’s
• Enhanced family friendly leave
• State of the art office environment with free wifi, tea, coffee, fruit and snacks
• Onsite car park with free electric car charging points
• Employee referral scheme (£350 per referral, you’ll want to tell your friends and family all about us!)
• Incentivised employee suggestion schemes
• Employee loyalty scheme, recognising length of service milestones at 1, 3, 5, 10, 15, 20 years and beyond
• Cycle to work scheme
• Free eye test vouchers
• A great place to work and access to our cake & pizza products!