Executive and Office Assistant

 Mississauga |  Full Time | Permanent

Since our beginnings at Dr. Oetker, we have been breaking new ground. With pizza, cake, and desserts, as well as digital platforms and services – quality and an innovative spirit set us apart.

What awaits you? It's up to you! At. Dr. Oetker, you can actively shape the future – both yours and ours. We want to be part of something bigger. Don't you?

JOIN THE TASTE.

The Executive and Office Assistant will provide support to two Executives, while overseeing office management duties. This position will require discretion, judgement, tact and the ability to prioritize and be proactive in anticipating the business needs of the assigned senior executives. The ideal candidate has an entrepreneurial spirit, looking for ways to make enhancements and improve processes, while demonstrating the Dr. Oetker values.

Your Future:

• Review documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary.
• Arrange travel and hotel reservations for both international and domestic travel to ensure time and cost effectiveness as per Dr. Oetker guidelines.
• Process invoices from purchase requisition creation through goods receipt.
• Complete expense reports and other administrative duties.
• Partner with EVP or cross functional teams to coordinate logistics of meetings, seminars, workshops, special projects and events as required.
• Manage inventory of office supplies and place orders when required.
• Manage all incoming and outgoing mail services, including arranging for courier service and same day delivery requests.
• Responsible for the Employee Milestone celebrations and awards.
• An active member of the Social Committee and Joint Health and Safety Committee.
• Support with other administrative tasks and ad hoc assignments as required.

Your Strengths:

• College diploma in Business Administration
• 3-5 years of senior administrative experience (CPG experience preferred)
• Strong customer service skills in a busy and fast paced work environment
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, Powerpoint, Teams)
• Organizational and time management skills
• Keen attention to detail and a “right the first time” approach
• Ability to maintain privacy and confidential information is critical
• Strong communication skills
• Polished, professional approach and the ability to establish and maintain strong interpersonal relationships is necessary