Office Assistant

Office & Administration | Naperville | Full Time | Permanent

Wilton is a global heritage brand with a 95-year history in baking and decorating. As part of the Dr. Oetker family, Wilton aspires to be the most influential and successful cake decorating brand, sparking more ways to create sweeter moments both in the kitchen and the workplace. Learn more about Wilton at www.wilton.com.
 

Description

We are seeking an enthusiastic, high-energy, customer-focused and highly professional office assistant with to join our team in our Corporate Headquarters in Naperville, IL.  This assistant will be a key player in ensuring the success of daily office operations and activities.  They will be the “face” of Wilton Brands LLC as they greet visitors with a smile in their voice! This role focuses on 4 main responsibilities: Reception duties, Office Support, Expenses Management, and Support for Communications and Events.

Ingredients 

• Provide basic concierge services, adhering to policies for visitors and Wilton School students, managing solicitors as well as answering/routing incoming calls on the general phone line.
• Managing all office inventory (office refreshments, coffee, bathrooms, paper products, and office supplies) and stocking all areas.
• Assist with office activities and philanthropic events.
• Maintaining office décor and upkeep of common areas (conference rooms, collab space, hot desk area).
• Manage mailroom, deliveries and dock activity.
• Manage employee badges including creating new employee badges, reprinting lost badges, tracking of guest badges, and badge access system maintenance.
• Placing orders for office inventory and cross-functional team members.
• Expense Reporting of all corporate credit card transactions.
• Creating and managing Purchase Orders for office expenses.
• Assist with quarterly communications such as Office Newsletter and Touchbase meetings.
• Assist with execution of company-wide philanthropic events and Naperville Office in-office activities.

Equipment  

• Some college education preferred.

Instructions

• High proficiency in MS office, specifically excel, along with strong analytical capabilities.
• Exceptional interpersonal skills, including strong written and verbal communication.
• Must possess strong computer skills; SAP experience preferred.
• Ability to develop & maintain relationships while collaborating cross-functionally within areas of the business.
• Demonstration of growth mindset by embracing the qualities of agility, curiosity, accountability, and innovation consistent with Wilton’s Culture Recipe.

Baking Conditions

• Professional office environment, sedentary in nature.
• Routinely use standard office equipment such as (laptop computers, monitors/keyboards, printers, and telephones).
• Processes information and communicates effectively with others.
• Ability to travel domestically or internationally as needed.

Rewards 

Pay Transparency Wage Tier*: I

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