Information on data processing in applicant management

Below we inform you about our processing of your personal data and your rights.

Controller
In principle, the Oetker group company specified in the respective job advertisement is the controller. An overview of the companies controlling your data can be found here.

Data categories and origin of data
We process personal data of you, if and to the extent necessary for the processing of your application and if necessary for the conclusion of a contract or for legal reasons. This includes, in particular, contact details, data relating to your professional, school and/or academic career, as well as all data that you provide to us in consideration of the privacy statement.

As a rule, we collect your personal data directly from you during the processing of your application and the possible initiation of an employment relationship.

Purposes of data processing and legal basis
Your personal data is processed to process your application and, if applicable, to conclude a contract (in particular selection of candidates, works council hearings, drafting of employment contracts). The legal basis for this data processing is section 26 (1) of the German Federal Data Protection Act (Bundesdatenschutz­gesetz, BDSG).

In addition, your personal data will also be processed to the extent required by law.

In addition, with regard to sections 17 and 18 of the German Foreign Trade and Payments Law (Außenwirtschaftsgesetz, AWG) as well as to EU Regulations 2580/2001/EC, 881/2002/EC and 753/2011/EC, we will collect your personal data as part of a so-called terrorist list screening. This approach ensures that neither funds nor other economic benefits are provided for terrorist purposes.

Where required, we also process your employment data on the legal basis of Art. 6 (1) sentence 1 f GDPR if we or third parties have a legitimate interest in this processing and the interests or fundamental rights and fundamental freedoms of the data subject requiring the protection of personal data do not outweigh. We will inform you in advance about the purposes and legitimate interests of such data processing.

In some cases, we also obtain your consent to data processing, section 26 (2) BDSG.

On the basis of section 26 (3) BDSG, special categories of personal data within the meaning of Art. 9 (1) GDPR are also processed for employment purposes if they are used to exercise rights or to fulfil legal obligations under labour law, the law of social security and social protection and there is no reason to believe that workers' interest in excluding processing that warrants protection outweighs.

Recipients and data recipient categories
Your personal data will be passed on to those who need it to fulfil our contractual and legal obligations. These include our companies within the Oetker Group; in some cases, service providers (SAP and Pentos) associated with us as processors may also access the data.

Information on third-country transfers
In the event that your personal data is transferred to third-country non-EU/EEA group companies or service providers, this will only be done if the EU Commission has decided that the third country, territory or multiple specific sectors in that third country provide an adequate level of protection or adequate or appropriate data protection guarantees have been provided within the meaning of Art. 46 or Art. 47 or Art. 49 GDPR. You may obtain information hereon from the Oetker group company mentioned in the job advertisement under the contact details of the controller.

Statutory or contractual obligation to provide the data and possible consequence of non-provision
The provision of personal data is neither required by law nor by contract, nor are you required to provide it. However, the provision of this data is required for concluding an employment contract with us. This means that unless you provide us with personal data when applying, we have no opportunity to enter into an employment relationship with you.

To the extent we process your personal data on the basis of your consent given, this is done on a voluntary basis, i. e. there is no legal or contractual obligation to do so.

Right to information, correction, addition, erasure or blocking/restriction of data processing
You have a right to information about your personal data processed by Dr. Oetker, and, if the legal requirements have been met, to correction, addition or erasure or blocking/restriction of processing.

We erase your personal data if the business purpose associated with the data no longer applies or if it is required by the relevant statutory data protection regulations.

In the case of consent given to us, we will erase your data after revocation or elimination of the purpose of consent for the future.

If you do not initiate the erasure of your data, it will remain stored for up to twelve (12) months after completion of the application or last registration with your candidate profile in order to give you further career opportunities at Dr. Oetker. Thereafter, your profile will be deleted automatically, as long as you have not logged into the system again.

Deviating retention periods for job advertisements of individual countries can be found in the country-specific supplements. If future changes to the legal requirements require a change of the retention period, this will be adjusted without prior notice.

Right to object to data processing
In the context of data processing, which is supported by Dr. Oetker on the basis of a legitimate interest pursuant to Art. 6 (1) sentence 1 e or f GDPR, you have the right to object to this processing of your personal data by Dr. Oetker. In that case, we will no longer process your personal data unless we can demonstrate compelling reasons for processing meriting protection that outweigh the interests, rights and freedoms of the person concerned or the processing serves to assert, exercise or defend legal claims.

Right of revocation
If you have given your consent to data processing to Dr. Oetker, you may revoke it at any time without stating reasons with future effect. However, this does not affect the lawfulness of the processing carried out on the basis of the consent given until the latter’s revocation.

Right to data portability
You may request Dr. Oetker to transfer your personal data in a structured, commonly used and machine-readable format if such data has been processed by Dr. Oetker on the basis of effective consent given or if it has been necessary to process it to enter into or perform an effective contract. However, this right to data portability only applies if the rights and freedoms of other persons are not affected.

Establishment of contact to assert your rights
In order to assert your above-mentioned rights vis-à-vis Dr. Oetker, please contact the controller in charge of you by mail or e-mail using the contact data provided.

Right to complain to the supervisory authority
In addition to the rights set out above, you have a right to complain to the supervisory authority in charge of data protection.

Data protection officer
For all questions related to the processing of your personal data and the exercise of your rights in accordance with the GDPR, our data protection officers are available in Germany. You may reach them under the keyword Data Protection Officer at the address of the controller or the following e-mail address:

datenschutz@oetker.de

If you have any questions relating to data protection, please contact our data protection officer by mail or e-mail.